An auditor scans the device tag with a phone camera, the correct checklist for that device type opens, and every point is marked OK or not-OK with a remark and a photograph. The entry carries who scanned it and when — which is the difference between a claim that a check happened and evidence that it did.
The round is walked in the order the areas sit, not the order a spreadsheet was typed. Each device takes under a minute when nothing is wrong.
PC, laptop, mobile or tablet. No dedicated rugged hardware to buy and no separate app store licence per auditor.
Reading the tag both opens the correct record and proves the auditor was physically in front of the device.
An extinguisher, a hydrant, a fire door and a detector each load their own check points rather than one generic list.
Images are captured in the moment and stored against the device, so the claim and its proof never live in different places.
Every entry carries who made it and when — the two facts a paper register can never actually establish.
A not-OK check becomes a non-conformity against that device and location immediately, with the photo already attached.
A round cannot be submitted half-done, which is what stops "checked" from quietly meaning "walked past".
Devices are presented in the order they physically sit, so the round is a walk rather than a search.
Licensed-agency inspection reports are attached against the same devices, so in-house and external checks live in one record.
Both produce a tick. Only one of them can tell you who made it, where they were standing, and what they saw.
The round is designed for real buildings, where signal is uneven in basements, plant rooms and tank farms. Checks are captured on the device and synced when a connection is available, so an auditor is never blocked mid-round by a dead spot. Confirm the exact behaviour for your deployment during the demo, since it differs slightly between cloud and on-premise installations.
The tag scan. Opening a device's checklist requires reading the QR, barcode or NFC tag physically fixed to that device, and the entry is stamped with the scan. A register filled in at a desk produces ticks; a scanned round produces a record of presence. That distinction is usually the first thing an inspector probes.
Yes. Existing check points are imported from Excel, so the questions your auditors already answer stay the questions they answer. Different device categories carry different check points, and you can add your own categories with your own lists.
The auditor marks the point not-OK, writes a remark and photographs it. That raises a non-conformity against that specific device and location, with an owner and a target date, and pushes an alert to the group. The finding then runs through root cause, corrective action and verified closure rather than sitting in a report.
Yes. Rounds are assigned by area and by device category, so several auditors can work different parts of the same site simultaneously without overwriting each other. Each entry carries its own auditor, so completion is reported per person as well as per area.
For a routine visual check on an extinguisher where nothing is wrong, it is a scan and a handful of taps. The time cost shows up where it should — when something has failed and the auditor is writing a remark and taking a photograph, which is exactly the case where a paper register records nothing useful.
We will scan a tag, fail a check and raise the finding live on the call — using your device categories.
